CHEOPS CONSTRUCTION SOFTWARE
SUBePAY
Streamline your construction financial management processes with our full suite of construction project financial modules, tailored for businesses and projects of all sizes.
Explore our comprehensive, scalable, and fully integrated software suite, designed to provide the flexibility and efficiency you need to maximise your construction projects.
CHEOPS CONSTRUCTION SOFTWARE
SUBePAY
SUBePAY
Simplify subcontractor claims – faster, cleaner, and error-free.
Subcontractors enter claims directly into Cheops via the SUBeClaims portal in the exact format of the issued contract, including Variations. Your Project Team assesses each claim using the SUBeAssess module. Cheops SUBePay is your all-in-one solution for streamlined subcontractor claim management. Combining the power of SUBeClaims and SUBeAssess, SUBePay eliminates manual processes, reduces back-and-forth, and ensures every claim is submitted complete and ready for review, with all required documentation included – right inside Cheops.
No plugins, no duplicate entry, no stress. Just a smarter way to manage subcontractor claims from submission to approval.
Features
- Fully Integrated Platform – SUBePay combines SUBeClaims and SUBeAssess into one seamless system within Cheops.
- Mandatory Document Uploads – Subcontractors must submit all required documentation before you review.
- Complete Visibility – All claim data and documents are fully traceable through to Accounts Payable.
- Customisable Claim Fields – Define which documents are mandatory to suit your project needs.
- Variation Management – SUBePay supports SC created Variations.
- Subcontractor Training Included – Our Cheops Consultants provide onboarding support for subcontractors.
- No Extra Fees for Subcontractors – Access is included under your SUBePay license-no added cost to your partners.
Benefits
- No More Chasing Paperwork – All required fields and docs are enforced at submission.
- Save Time & Admin Effort – Claims arrive complete and ready for fast review.
- Error Reduction – Fewer mistakes and miscommunications mean fewer delays.
- One Source of Truth – Everything lives inside Cheops-no third-party tools needed.
- Better Subcontractor Experience – Easy-to-use system and free access build smoother relationships.
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SUBeClaims
Standardised subcontractor claims—submitted right the first time.
Subcontractor claims arriving late, incomplete, or in the wrong format create delays, rework, and frustration across your projects. With Cheops SUBeClaims, subcontractors submit their claims directly into your system using a structured, contract-aligned format—ensuring everything is complete, compliant, and ready for assessment.
No more chasing paperwork or fixing inconsistencies. Just accurate, fully documented claims submitted correctly the first time—saving your team hours of admin and keeping projects moving.
Features
- Self-Service Claim Portal – Subcontractors submit claims directly into Cheops via a simple, structured interface.
- Standardised Claim Format – Claims are entered in a mandatory, contract-aligned structure to ensure consistency and accuracy.
- Mandatory Documentation Uploads – All required documents must be attached before submission—no missing information.
- Fully Integrated System – Claims flow directly into Cheops with no data syncing or duplicate entry required.
- Full Claim Visibility – Track all claims, documents, and history throughout the entire project lifecycle.
- Variation Claiming – Subcontractors can claim against approved variations or flag potential variations.
- Audit Trail & History – Maintain a complete, traceable record of all claims, changes, and submissions.
- Secure Access – Optional 2FA login and secure Australian hosting ensure data protection.
Benefits
- Eliminate Rework – Receive complete, correctly formatted claims the first time—no chasing or fixing errors.
- Save Time & Admin – Streamline claim submission and reduce manual handling across your team.
- Improve Accuracy – Standardised formats and mandatory fields reduce inconsistencies and mistakes.
- Speed Up Approvals – Claims arrive ready for assessment, accelerating the approval process.
- Strengthen Financial Control – Maintain clear, consistent data aligned with contracts and project costs.
- Enhance Subcontractor Experience – Provide a simple, guided process that removes confusion and delays.
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SUBeAssess
Assess subcontractor claims with clarity, control, and confidence.
Manual claim reviews, scattered documentation, and inconsistent formats slow down approvals and create risk across your projects. With Cheops SUBeAssess, your team can review, assess, and approve subcontractor claims in a structured, fully integrated environment—aligned to contracts, variations, and real project data.
Working seamlessly with SUBeClaims, every submission arrives complete and standardised—so your team can focus on making accurate decisions, not chasing information.
Features
- Structured Claim Assessment – Review subcontractor claims in a consistent, contract-aligned format for accuracy and control.
- Seamless Integration with SUBeClaims – Claims flow directly into assessment, fully populated with all required data and documentation.
- Centralised Review Workspace – Access claim details, supporting documents, and history in one place.
- Variation Assessment – Review claims against approved variations and manage new variation impacts.
- Approval Workflows – Route claims through defined approval processes for review, sign-off, and payment readiness.
- Real-Time Status Tracking – Monitor claim progress and approval stages across all projects.
- End-to-End Integration – Approved claims flow directly into job costing and accounts payable—no duplication.
- Full Audit Trail – Maintain complete visibility of all claim reviews, changes, and approvals.
Benefits
- Speed Up Claim Processing – Reduce delays with structured, ready-to-assess submissions.
- Improve Decision Accuracy – Assess claims against real contract data and supporting documentation.
- Reduce Risk – Ensure all claims are validated before impacting project financials.
- Save Time on Admin – Eliminate manual tracking, emails, and rework.
- Increase Transparency – Gain full visibility into claim status, history, and approvals.
- Strengthen Financial Control – Keep subcontractor costs aligned with contracts, variations, and budgets.
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Construction Management Software That Works With Your Business
Empower your business with software that adapts to your business, grows as you grow, and flexes with your unique business and project requirements.
100% customisable, 100% integrated. No plugins or extensions.
Take a Look at Cheops
See the simplicity and ease of the Cheops interface, with industry-relevant workflows and terminology, and a user-friendly design.
If you would like a more indepth preview of Cheops software, request a free demo by clicking the button below or contact us with any questions.
WORK WITH THE BEST
COUNTRIES
CLIENTS
LICENCES
YEARS IN BUSINESS
COUNTRIES
CLIENTS
LICENCES
YEARS IN BUSINESS
CUSTOMER STORY
Sue Souvleris
Dynamic Project Management and Prestige Joinery
Take the first step towards more efficient and profitable projects
Discover how Cheops Construction Management Software gives you total control of project costs, seamless compliance with industry regulations, and real-time visibility across every job.
Request a demo today and see how Cheops brings clarity, confidence, and efficiency to your construction business.