Project Budgets

Build, manage, and track construction budgets with complete confidence.

Budget control is at the heart of project success. With Cheops Project Budgets, you can establish, monitor, and adjust budgets in real time—ensuring your team always has a clear view of the financial landscape.

Fully integrated with job costing, procurement, claims, and forecasting, this module gives you a live, accurate picture of how your project is performing—so you can stay proactive, not reactive.

Key Features

• Budget Setup & Management – Create and manage budgets by cost code, stage, or discipline.
• Flexible Custom References and Codes – 3 levels, can be alpha and or numeric naming conventions. Can have multiple budget templates ready to use for various project types.
• Live Budget vs. Actuals – Instantly compare planned costs to committed and actual spend.
• Integrated with Cheops Financials – Syncs with procurement, claims, job costing, and forecasting in real time.
• Variation Tracking & Budget Adjustments – Manage budget movements linked to approved variations.
• Multi-Level Breakdown – Drill down to individual cost items, suppliers, or transactions.
• Dynamic Forecast Updates – Budget updates automatically flow into forecasting tools.

Business Benefits

• Stay on Budget – Monitor financial performance in real time to avoid overruns.
• Make Data-Driven Decisions – Use live cost data to manage risks and adjust plans early.
• Save Time on Reporting – Eliminate spreadsheets with live dashboards and auto-calculated variances.
• Improve Cost Visibility – Gain clarity across budget lines, project stages, and cost centres.
• Boost Financial Accuracy – Integrated data means fewer errors and better audit trails.

Cheops Project Budgets gives you the clarity and control to keep your construction projects financially on track—every step of the way.

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Procurement/Supplies

Control construction procurement with live data and streamlined workflows.

Procurement impacts every stage of a project—from cost planning to delivery on site. With Cheops Procurement & Supplies, you gain the tools to manage orders, track commitments, and control supplier relationships, all connected directly to your project financials.

From raising purchase orders to managing deliveries and invoices, everything is tracked in real time—giving you full visibility over what’s been ordered, received, and spent.

Key Features

• Integrated Purchase Order Management – Raise, approve, and track POs directly against project budgets.
• Delivery & Receipt Tracking – Log and manage goods received across multiple sites and warehouses.
• Live Cost Commitments – Automatically update committed costs in Job Costing as soon as POs are raised.
• Supplier Management Tools – Centralise supplier details, pricing, and terms.
• Document Linking – Attach quotes, approvals, dockets and invoices to each PO.
• Sync with Accounts Payable – Seamlessly process supplier invoices with full financial visibility.

Business Benefits

• Real-Time Cost Visibility – Know what’s been committed, delivered, and invoiced—instantly.
• Eliminate Double Handling – Integrated workflows reduce errors and save time on data entry.
• Stay in Control of Supply Chains – Track orders and stock movements across all sites.
• Avoid Budget Blowouts – Mandatory to match orders against live budgets to ensure financial control.
• Support Smarter Purchasing Decisions – Use historical data and supplier insights to negotiate better terms.

Cheops Procurement & Supplies gives you the tools and data to manage procurement with precision—so nothing gets missed and every dollar is accounted for.

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Variations

Take control of project changes—track, approve and claim with confidence.

Managing variations doesn’t need to be chaotic. With Cheops Variations, you gain a centralised, transparent system for capturing, assessing, and approving project changes. Whether initiated by the client or site team, every variation flows through a controlled process—right through to billing and forecasting.

Integrated with the full Cheops project financial ecosystem, this module ensures variations are never lost, missed, or misaligned with your project budget.

Key Features

• Centralised Variation Register – Track all variations from initiation through to approval and invoicing. Eliminate spreadsheets.
• Integrated with Budget & Forecasting – Automatically adjust project budgets and forecasts as variations are approved.
• Client & Internal Approval Workflows – Manage both internal change requests and client-driven variations.
• Attach Supporting Documentation – Include plans, emails, quotes, and notes with each variation.
• Status Tracking & Reporting – Monitor open, pending, and approved variations in real time.
• Link to Claims & Costing – Approved variations flow through to claims and job costing with no double entry.

Business Benefits

• Total Visibility – Avoid missed or unapproved changes by tracking every variation in one place.
• Keep Budgets Accurate – Approved variations instantly reflect in project cost plans and forecasts.
• Save Time on Admin – Automate approval workflows and eliminate spreadsheet tracking.
• Strengthen Client Trust – Provide clear, documented variations with a full audit trail.
• Mitigate Risk – Ensure all changes are properly recorded, approved, and contract-compliant.

Don’t let variations derail your project—manage change clearly and confidently with Cheops Variations.

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Business Forecasting

Confident decisions backed by real-time financial insight.

Forecasting shouldn’t be a guessing game. With Cheops Business Forecasting, you gain a live, accurate view of your project and portfolio financials—driven by real-time data from across your Cheops environment.

From the site to the boardroom, Cheops gives decision-makers the visibility they need to stay proactive and in control.

Key Features

• Live Forecasting Tools – Instantly view updated forecasts as costs change.
• Cost-to-Complete Calculations – Auto-calculate future costs based on live data.
• Portfolio-Level Visibility – Consolidate forecasts across projects.
• Drill-Down Reporting – Analyse forecasts at any level.
• Fully Integrated – Connects with job costing, claims, variations and procurement.
• Customisable Forecast Views – Tailor dashboards for different roles.

Business Benefits

• Improve Financial Accuracy – Make decisions using live data.
• Save Time on Reporting – Remove manual updates.
• Stay Ahead of Risk – Identify issues early.
• Align Teams Around One Source of Truth
• Support Executive Insight – Clear visibility into performance.

Make proactive, profit-driven decisions with confidence—powered by Cheops Business Forecasting.

Menu Security

Control access. Protect data. Empower your team.

With the Cheops Menu Security module, you design who sees what—across users, teams, projects or entities—so that your construction business stays secure and efficient. The module allows you to set custom menu access, apply role-based permissions and enforce multi-factor authentication so you keep sensitive project and financial information exactly where it belongs.

Key Features

• Multi-Factor Authentication (MFA) – Require each user to log in with verified credentials for added security.
• Role Based Security – Create user-groups with specific menu access; assign individuals to groups so permissions inherit automatically.
• Custom Access Configuration – Design tailored access for new groups or individual users to match your business or project needs.

Business Benefits

• Strengthen data security – Ensure only the right people access the tools and information they need, reducing risk of accidental or inappropriate data exposure.
• Simplify user management – With groups and inheritance rules, you reduce admin overhead and keep permissions aligned with your structure.
• Support project-specific workflows – Tailor access for site staff, contractors, admin teams or executives to match their role and responsibilities.
• Enhance compliance readiness – Maintain clear records of who accessed what and when, helping with audits and accountability.
• Boost operational efficiency – Reduce clutter and confusion by showing users only the menus and modules relevant to them—so they work smarter.

Request a Demo today to see how Cheops Menu Security gives you precision control over access, strengthens your team’s productivity and safeguards your critical project and financial data.

Accounts Receivable

Invoice faster. Improve cash flow. Stay in control.

Cheops’ Accounts Receivable module automates your billing and client claims, so you invoice correctly, reduce chase time, and bring in revenue sooner. Designed for construction workflows, it aligns directly with your project data—so your financial processes keep pace with your delivery.

Whether you’re raising progress claims for head contracts or managing client invoices across multiple sites, Cheops ensures every invoice is based on approved project work, arrives on time, and connects seamlessly to your job-costing and forecasting.

Key Features

• Claim & Invoice Generation – Produce client claims and tax invoices from real project milestones.
• Client Document Output – Create client-friendly invoices in the format they require.
• Real-Time Revenue Integration – Link invoices to job costing and project financials to track actuals vs budget.
• Invoice Tracking & Status – Monitor outstanding receivables and client payment statuses from within your system.
• Workflow & Approvals – Configure approval paths to ensure claims meet internal controls before invoicing.

Business Benefits

• Accelerate Cash Flow – Issue accurate invoices on time so you get paid faster and reduce administrative delay.
• Reduce Billing Errors – Pull billing data directly from project work, eliminating manual compilation and mismatches.
• Maintain Full Visibility – See outstanding invoices, payment status and client commitments in real time.
• Strengthen Client Relationships – Deliver clear, professionally-formatted claims and invoices, reinforcing your credibility.
• Work From One Platform – Manage claims, invoicing, job costing and forecasting all within Cheops—no separate systems, no data duplication.

Bring accuracy, speed and control to your revenue processes with Cheops Accounts Receivable.

Accounts Payable

Simplify approvals. Strengthen control. Streamline cash flow.

Cheops Accounts Payable keeps your project finances running smoothly by automating invoice processing, approvals, and payment tracking—all within your construction management platform.

Whether you’re overseeing multiple projects or managing day-to-day accounts, Cheops ensures every invoice is processed correctly, approved on time, and linked directly to your job costing for full financial visibility.

Key Features

• Automated Invoice Matching – Match supplier invoices directly to purchase orders and receipts.
• Approval Workflows – Set up custom approval chains to control spend and improve accountability.
• Integrated Payments – Manage and schedule payments from within Cheops—no double handling.
• Document Capture & Storage – Keep all invoices and approvals securely stored and easy to retrieve.
• Real-Time Cost Tracking – Automatically link invoices to job costs for up-to-date financial insights.

Business Benefits

• Save Time & Reduce Errors – Automate manual processes to improve accuracy and efficiency.
• Improve Cash Flow Control – Gain real-time visibility over commitments and outgoing payments.
• Enhance Compliance & Transparency – Maintain clear audit trails and approval records.
• Strengthen Team Accountability – Ensure the right people review and approve every payment.
• Work Seamlessly – Manage the full accounts payable process within Cheops—no external systems needed.

Cheops Accounts Payable gives you complete control, visibility, and confidence in your financial operations.

Statutory Compliance

Stay ahead. Stay secure. Stay compliant.

The Cheops Statutory Compliance module takes the guess-work out of legislative reporting, keeping your construction business up-to-date with State and Federal requirements—so you can focus on delivering projects, not chasing regulations.

Key Features

• Compliance with Queensland’s Building Industry Fairness (Security of Payment) Act 2017 (BIF Act), including Project and Retention Trust Accounts.
• Compliance with New South Wales’ Building and Construction Industry Security of Payment Amendment Act 2020 (NSW) and Western Australia’s Building and Construction Industry (Security of Payment) Bill 2020 (WA).
• Export-ready Taxable Payments Annual Report (TPAR) files for the Australian Taxation Office.
• Built-in retention-account management and reporting for Trust Accounts.
• Platform configured for construction, civil and mining industry-specific statutory workflows.

Business Benefits

• Mitigate regulatory risk – Automatically track and report against required legislation so you’re audit-ready and compliant.
• Save time and reduce cost – Eliminate manual spreadsheets, external tools and double-entry compliance tasks.
• Header-to-site visibility – See statutory positions for each project, from trust ledgers to contractor payments, all within Cheops.
• Stay confident with your team – Compliance sits alongside your project financials, so your finance, site and admin teams all work from the same trusted system.

Job Costing

Real-time project cost control you can count on.

Accurate job costing is the backbone of strong project financials. With Cheops Job Costing, you get a live, integrated view of all committed and actual costs—aligned directly with your project budgets and forecasts. No spreadsheets, no guesswork—just confident, data-backed decision-making.

From procurement and claims through to payroll and accounts payable, every transaction flows into the Job Costing module in real time—keeping your cost position up to date and actionable at all times.

Key Features

• Live Cost Tracking – View committed and actual costs instantly, by cost code and project.

• Fully Integrated – Automatically captures data from procurement, claims, payroll, and more.

• Budget vs. Actual Reporting – Track performance against budgets and update forecasts dynamically.

• User-Defined Cost Codes – Set up and manage your own coding structure to suit project needs.

• Drill-Down Reporting – Investigate line items, supplier transactions, and history with a single click.

• Tied to Workflow – Reflects costs from real business processes—not after-the-fact data entry.

Business Benefits

• Improve Cost Control – Spot cost overruns early and take corrective action quickly.

• Make Better Decisions – Base project strategy on live, accurate cost data.

• Save Time on Reporting – Automated data flow eliminates duplication and manual entry.

• Stay Audit-Ready – Full transparency and traceability across all transactions.

• Tailor to Any Project – Use flexible cost coding and structure to match your unique requirements.

Subcontracts

Manage subcontractor contracts, claims, and compliance in one place.

Subcontractor management is central to project delivery—and with Cheops Subcontracts, you gain full visibility and control over every contract, variation, claim, and payment. All contract data connects directly to your live job costing, forecasting, and accounts payable systems, so nothing gets missed and every cost is accounted for.

From issuing subcontracts to processing progress claims, variations and retentions, Cheops helps you stay on top of commitments, compliance, and cash flow—without the admin burden.

Key Features

• Centralised Subcontract Register – Manage contract values, retentions, variations, and statuses.
• Claim & Payment Tracking – Process subcontractor claims with automated workflows and approvals.
• Live Commitment Integration – Subcontract values and variations feed directly into job costing.
• Variation Management – Record, approve, and track subcontractor variations with full documentation.
• Compliance Visibility – Monitor insurances, certifications, and safety documentation at contract level.
• Accounts Payable Integration – Seamless handover from claim approval to supplier payment processing.

Business Benefits

• Real-Time Financial Control – Always know your subcontract exposure and outstanding commitments.
• Reduce Risk & Non-Compliance – Ensure subcontractors meet insurance and documentation requirements.
• Streamline Admin – Cut back on spreadsheets and manual follow-ups with integrated workflows.
• Improve Commercial Clarity – Easily track claim progress, variations, and contract adjustments.
• Strengthen Subcontractor Relationships – Transparent processes create smoother engagements and faster approvals.

Cheops Subcontracts connects contract management with project financials—so you stay in control of scope, spend, and compliance from start to finish.

Progress Payments

Automate client claims and keep your project cash flow moving.

Submitting and tracking client progress claims is critical to project cash flow—but it doesn’t need to be time-consuming. Cheops Progress Payments automates the entire process, from claim generation through to approvals, certificates, and invoicing—ensuring every claim is accurate, documented, and aligned with your project financials.

Tightly integrated with job costing, variations, and forecasting, this module gives you complete visibility over what’s been claimed, what’s been paid, and what’s still outstanding.

Key Features

• Automated Progress Claims – Raise claims based on contract milestones, lump sums, or cost-based billing.
• Client Claim Register – Track the status of all submitted, approved, and paid claims in one place.
• Integrated with Variations & Budgets – Include approved variations and track progress against budgeted amounts.
• Certificate & Invoice Generation – Automatically produce certificates and tax invoices from certified claims.
• Supporting Documentation – Attach backup documents, breakdowns, and approvals to each claim.
• Real-Time Financial Integration – All claims feed directly into project forecasts and job costing.

Business Benefits

• Keep Cash Flow Consistent – Submit accurate claims faster and track payments with full visibility.
• Save Time & Reduce Errors – Automate repetitive billing tasks and eliminate manual reconciliation.
• Ensure Accuracy & Compliance – Align claims with contract terms, budgets, and approved variations.
• Gain Full Financial Oversight – Know what’s been claimed and paid at any point in the project.
• Improve Client Communication – Deliver professional, transparent claims with supporting detail.

Cheops Progress Payments ensures your claims are timely, accurate, and aligned with your financials—keeping your projects funded and on track.

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Project Cashflow

Automate client claims and keep your project cash flow moving.

Submitting and tracking client progress claims is critical to project cash flow—but it doesn’t need to be time-consuming. Cheops Progress Payments automates the entire process, from claim generation through to approvals, certificates, and invoicing—ensuring every claim is accurate, documented, and aligned with your project financials.

Tightly integrated with job costing, variations, and forecasting, this module gives you complete visibility over what’s been claimed, what’s been paid, and what’s still outstanding.

Key Features

• Automated Progress Claims – Raise claims based on contract milestones, lump sums, or cost-based billing.
• Client Claim Register – Track the status of all submitted, approved, and paid claims in one place.
• Integrated with Variations & Budgets – Include approved variations and track progress against budgeted amounts.
• Certificate & Invoice Generation – Automatically produce certificates and tax invoices from certified claims.
• Supporting Documentation – Attach backup documents, breakdowns, and approvals to each claim.
• Real-Time Financial Integration – All claims feed directly into project forecasts and job costing.

Business Benefits

• Keep Cash Flow Consistent – Submit accurate claims faster and track payments with full visibility.
• Save Time & Reduce Errors – Automate repetitive billing tasks and eliminate manual reconciliation.
• Ensure Accuracy & Compliance – Align claims with contract terms, budgets, and approved variations.
• Gain Full Financial Oversight – Know what’s been claimed and paid at any point in the project.
• Improve Client Communication – Deliver professional, transparent claims with supporting detail.

Cheops Progress Payments ensures your claims are timely, accurate, and aligned with your financials—keeping your projects funded and on track.

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Multi-companies

Manage multiple entities with one powerful system.

Running several companies, business units, or divisions doesn’t have to mean juggling multiple systems. Cheops Multi-Company allows you to manage all your entities within a single platform—giving you full visibility across the group while maintaining clear boundaries between each company’s financials, projects, and users.

It’s the ultimate setup for head contractors and construction groups who need centralised oversight with localised control.

Key Features

• Multi-Entity Management – Operate separate companies, trusts, or divisions within one Cheops environment.
• Shared Master Data (Optional) – Option to share suppliers, clients, and stock codes across entities.
• Entity-Specific Financials – Keep accounting, payroll, tax, and compliance data fully separate.
• Role-Based Access Control – Control who can access which company’s data, tools, and transactions.
• Group-Wide Reporting – Consolidate reporting across multiple companies when needed.
• Intercompany Transactions – Seamlessly handle transactions between entities within the same system.

Business Benefits

• Centralised Oversight – Manage multiple businesses without switching systems or duplicating data.
• Compliance Made Simple – Keep financials clean and audit-ready for each legal entity.
• Better Business Insights – Compare, report on, and forecast across companies in real time.
• Control Access with Precision – Ensure users only see the data and tools relevant to their company.
• Flexible Setup – Easily add new entities as your business grows or restructures.

Cheops Multi-Company brings structure, clarity, and control to construction groups managing multiple operations—without the complexity.

General Ledger

Centralise your financial control. Track every dollar with clarity.

Cheops’ General Ledger module anchors your construction accounting, enabling you to link cost codes and transactions seamlessly into one chart of accounts, so you can track project financials and corporate accounting without the complexity. Whether you’re managing multiple projects or overseeing group-wide financials, Cheops ensures you stay in control, in sync and audit-ready.

Key Features

• Flexible Chart of Accounts – Use the out-of-box structure or customise to match your corporate and project needs.
• Cost-Code Mapping – Link multiple project cost codes to GL codes for streamlined reporting and clarity.
• Integrated Transactions – Capture payables, receivables, payroll, variations, and job costing entries directly into the GL.
• Real-Time Financial Visibility – Update and view GL balances, budget vs actuals and financial statements as transactions occur.
• Audit-Ready Reporting – Maintain a full audit trail, with clear linkage back to source transactions for compliance and transparency.

Business Benefits

• Gain financial clarity – With everything flowing into the one GL module, you know your true financial position at any time.
• Reduce manual effort – Eliminate data duplication and manual reconciliations by integrating job, project and general accounting into one system.
• Stay adaptable as you grow – Whether you’re scaling projects or adding entities, your GL structure can evolve with you.
• Improve decision-making – With real-time financials and cost code transparency, you spot issues early and act promptly.
• Ensure audit confidence – Built-in transparency and traceability mean you’re always ready for reviews without scrambling for spreadsheets.