Payroll

Simplify your payroll. Ensure compliance. Empower your workforce.

Cheops’ Payroll module is a powerful, flexible construction-specific payroll system, fully integrated with Job Costing and General Ledger. With over 20,000 construction employees globally paid using Cheops Payroll, it streamlines your payroll processes and manages your construction project staff more efficiently.

Features

• Integrated Payroll System: Seamlessly integrates with Job Costing and General Ledger for accurate financial tracking.
• Superannuation Reporting: Automatically meets ATO superannuation reporting obligations during payroll processing.
• Direct Deposit & Payslips: Facilitates direct deposit to employees with password-protected, emailed pay advices.
• Custom Payslips: Allows creation of user-defined payslips with customizable formats.
• Multi-Company Payroll: Processes employee pays across multiple Cheops companies.
• Mobile Timesheet Capture: Enables entry of timesheets via mobile devices with approval workflows.

Benefits

• Efficiency: Automates payroll processes, reducing manual effort and minimising errors.
• Compliance: Ensures adherence to ATO superannuation reporting requirements.
• Accuracy: Integrates payroll data with job costing and general ledger.
• Flexibility: Supports multi-company payroll processing.
• Convenience: Mobile-friendly timesheet capture and approvals.

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Cost Plus

Simplify and automate cost-plus project billing.

Managing cost-plus contracts can be time-consuming and error-prone—but not with Cheops Cost Plus. This powerful module automates the tracking, approval, and invoicing of recoverable project costs, ensuring full transparency, compliance, and faster billing.

Whether it’s materials, labour, subcontractor claims or variations, Cheops lets you apply markup rules, bundle backup documentation, and generate invoices with just a few clicks—all from within your core project system.

Features

• Automated Invoicing – Generate cost-plus claims from real project transactions.
• Backup Documentation Bundling – Easily attach timesheets, invoices, dockets and more.
• Markup Rules Engine – Apply custom margins based on client, cost type, or project.
• Live Cost Integration – Pulls recoverable costs directly from Cheops Job Costing.
• Detailed Client Reporting – Provide fully transparent claims with itemised detail.
• 🔗 Tied to Financial Workflow – Invoices are linked with Accounts Receivable and forecasting tools.

Benefits

• Faster Client Billing – No manual collation—invoice straight from real-time project data.
• Full Transparency – Support every claim with linked backup documents and clear markup detail.
• Supporting Documentation – Automate the collation of all supporting documentation to be included in the head contract claim submission
• Reduce Admin Burden – Save time by automating repetitive and error-prone billing tasks.
• Build Client Trust – Provide clear, auditable claims that clients can approve with confidence.
• Stay Compliant – Meet contract terms and keep records audit-ready with minimal effort.

Take control of your cost-plus billing process—with accuracy, speed, and confidence—using Cheops Cost Plus.

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Paperless Invoice

Paperless invoice approvals transform a slow, manual, error-prone process into a fast, transparent, and fully automated workflow. The result is tighter financial control, lower processing costs, and a smoother experience for both staff and suppliers.

Features

Digital Invoice Capture

• Invoices received via dedicated email address
• Each page is OCR’ed, creating a searchable text file
• Auto logged and registered with a system generated unique identifier
• Minimises manual data entry

Automated Workflow Routing

• Rules-based routing to the correct approvers
• Multi-level approval workflow designs
• Dashboard reminders and escalation paths

Real-Time Approval Tracking

• Live visibility of invoice status
• Approve, reject, or query with one click
• Full audit trail of every action

Validation Rules

• Automatic comparison of invoice, PO, and delivery records
• Identify discrepancies instantly
• Reduces overpayments and duplicate invoices

Mobile & Remote Approvals

• Approve invoices via email from any device
• No need to log into Cheops
• Ideal for managers on the move or remote teams

Security & Permissions

• Role-based access
• Encrypted storage
• Complete audit logs for compliance

Accounting System Integration

• Syncs directly with Cheops Accounting
• Eliminates double handling
• Ensures data accuracy

Centralised Digital Storage

• All invoices stored in one searchable repository
• Fast retrieval for audits or supplier queries via OCR searchable text
• No physical filing required

Reporting & Analytics

• Spend analysis by supplier, project, or department
• Bottleneck identification
• Insights for cost control and process improvement

Benefits

Lower Processing Costs

• Less manual handling
• Fewer errors and rework
• Reduced paper, printing, and storage costs

Faster Approval Cycles

• Automated routing removes bottlenecks
• Approvals happen anywhere, anytime
• Shorter payment cycles improve supplier relationships

Stronger Financial Control

• Clear audit trails
• Better compliance with procurement policies
• Reduced risk of fraud or duplicate payments

Improved Visibility & Decision-Making

• Real-time insight into liabilities and cash flow
• Better forecasting and budgeting
• Transparency across departments and projects

Better Supplier Relationships

• Faster, more predictable payments
• Fewer disputes
• Professional, consistent communication

Environmental Benefits

• Eliminates paper invoices and physical storage
• Supports sustainability goals
• Reduces waste and carbon footprint

Multi-companies

Manage multiple entities with one powerful system.

Running several companies, business units, or divisions doesn’t have to mean juggling multiple systems. Cheops Multi-Company allows you to manage all your entities within a single platform—giving you full visibility across the group while maintaining clear boundaries between each company’s financials, projects, and users.

It’s the ultimate setup for head contractors and construction groups who need centralised oversight with localised control.

Features

• Multi-Entity Management – Operate separate companies, trusts, or divisions within one Cheops environment.
• Shared Master Data (Optional) – Option to share suppliers, clients, and stock codes across entities.
• Entity-Specific Financials – Keep accounting, payroll, tax, and compliance data fully separate.
• Role-Based Access Control – Control who can access which company’s data, tools, and transactions.
• Group-Wide Reporting – Consolidate reporting across multiple companies when needed.
• Intercompany Transactions – Seamlessly handle transactions between entities within the same system.

Benefits

• Centralised Oversight – Manage multiple businesses without switching systems or duplicating data.
• Compliance Made Simple – Keep financials clean and audit-ready for each legal entity.
• Better Business Insights – Compare, report on, and forecast across companies in real time.
• Control Access with Precision – Ensure users only see the data and tools relevant to their company.
• Flexible Setup – Easily add new entities as your business grows or restructures.

Cheops Multi-Company brings structure, clarity, and control to construction groups managing multiple operations—without the complexity.

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Cheops Document Management System (DMS)

Cheops Document Management System (DMS) replaces fragmented, paper-heavy processes with a secure, centralised, and automated digital environment. It gives organisations faster access to information, stronger governance, and lower operational costs — all while improving collaboration and reducing risk.

Businesses today handle an overwhelming volume of documents across departments, systems, and locations. Without a structured digital solution, teams lose time searching for files, compliance risks increase, and decision-making slows down. Cheops DMS solves these challenges by creating a single, controlled source of truth for all business documents.

Features

Centralised Document & Drawing Storage

• Single source of truth for all documents
• Eliminates duplication and lost files
• Supports metadata, tagging, and indexing for fast retrieval

Revision & Version Control

• Tracks revisions and prevents conflicting edits
• Ensures all users always access the latest approved version

Access Control & Security

• Role and Project based permissions
• Encryption and secure sharing
• Protects sensitive information

Audit Trails

• Full history of edits, approvals, and user actions
• Supports compliance and accountability

Workflow Automation

• Automated routing for approvals, reviews, and notifications
• Reduces manual handling and bottlenecks

Remote & Mobile Access

• Access documents anywhere, anytime while connected to wifi

Compliance Management

• Helps meet regulatory requirements
• Ensures controlled, auditable document processes

Benefits

Increased Productivity

• Faster retrieval
• Less time spent searching, filing, or recreating documents

Improved Collaboration

• Real-time co-authoring
• Controlled sharing with internal and external stakeholders

Reduced Operational Costs

• Lower physical storage costs
• Less printing, scanning, and manual handling

Enhanced Security & Risk Reduction

• Prevents unauthorised access
• Reduces risk of data breaches and compliance failures

Stronger Compliance & Governance

• Audit trails, version control, and controlled access
• Supports regulatory audits and quality standards

Environmental Sustainability

• Reduces paper usage
• Supports digital-first operations

Better Decision-Making

• Quick access to accurate, up-to-date information
• Enables data-driven insights

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Business Analytics

Real-time insights that drive smarter construction decisions.

Construction businesses generate vast amounts of data, however without the right tools, it’s difficult to turn that data into meaningful insight. With Cheops Business Analytics, you gain a clear, real-time view of your projects, financials, and performance – so you can make faster, more confident decisions.

From dashboards and KPIs through to detailed reporting, all your data is centralised and accessible in one place. No disconnected systems, no manual spreadsheets – just accurate, actionable insights when you need them.

Features

• Customisable Dashboards – Build role-specific dashboards with KPIs, charts, and data views tailored to your business.
• Real-Time Data – Access live project and financial data to stay up to date at all times.
• Unlimited Reporting – Create and generate unlimited reports with flexible formatting and layout options.
• WYSIWYG Reporting – Design reports with intuitive “what you see is what you get” functionality.
• Advanced Word Reporting – Produce professional, fully customised reports in Microsoft Word format.
• Multi-Data Integration – Combine data across projects and systems for deeper, more meaningful insights.
• Flexible General Ledger Views – Display and save your chart of accounts in ways that suit different users and reporting needs.
• Mobile Access – View dashboards and reports anywhere, on any device.

Benefits

• Make Faster Decisions – Access clear, real-time insights to act quickly and confidently.
• Improve Visibility – Gain a complete view across projects, financials, and business performance.
• Reduce Risk – Identify trends, issues, and opportunities before they impact your bottom line.
• Save Time on Reporting – Eliminate manual data handling with automated, integrated reporting tools.
• Empower Your Team – Give every role access to the data they need—without complexity.

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Alerts & Notifications

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.
• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.
• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.
• Role-Based Targeting – Notify specific users, teams, or roles based on the task.
• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.
• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.
• Support Proactive Management – Act before issues escalate—no more reacting too late.
• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.
• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.
• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

Plant Management

Track plant usage, recover costs, and maximise equipment value across projects.

From owned assets to cross-hired machinery, plant can represent a major project cost—or a missed opportunity for internal revenue recovery. Cheops Plant Management gives you the tools and data to manage, allocate, and track plant and equipment across your projects, with full integration into job costing and financial reporting.

Whether you’re charging plant internally or billing to a client, Cheops helps you stay in control of asset utilisation and cost recovery—while maintaining visibility across your entire fleet.

Features

• Plant Asset Register – Maintain a live, central record of all company-owned and hired plant.
• Internal Plant Hire Rates – Allocate plant to jobs at pre-set internal rates for accurate cost tracking.
• External Plant Hire Rates – Allocate Project specific charge rates that override default charge rates, wet and dry.
• Usage Logging & Costing – Capture plant usage by time, distance, or quantity for precise cost attribution.
• Job Integration – All plant costs feed directly into project job costing and reporting.
• Hire Period Tracking – Monitor start and end dates for external or internal hire periods.
• Revenue & Cost Analysis – Report on plant profitability, usage, and under-utilisation.
• Supporting Documents – Attach service logs, manuals, certificates, and compliance records to each plant item.

Benefits

• Recover More Costs – Charge plant accurately to projects to protect margins and uncover hidden costs.
• Improve Utilisation – See where assets are under-used and reallocate across projects.
• Ensure Plant Compliance – Keep safety documentation, maintenance records, and certifications in one place.
• Gain Asset-Level Insight – Make informed decisions about repair, replacement, or hire vs. buy.
• Simplify Project Billing – Automatically reflect plant costs in client claims or internal budgets.

Cheops Plant Management connects your equipment to your financials—so every machine works harder for your bottom line.

Foreign Exchange

Make commitments in a different currency to the base currency for that company.

The Base Currency for a Company is the currency to which all foreign exchange transactions are converted. All standard reporting is then in this currency. However, the report writer can be used to give project reports and general ledger reports (e.g. Profit & Loss, Balance Sheet) in other currencies.

Foreign Currency is the currency of the invoice being entered when it is in a currency different to the Base Currency. There is no limit to the number of different Foreign Currencies, which can be used.

Features

• Multiple currencies – Each Company in a Cheops installation can have a different base currency.
• Default exchange rates – Manually input exchange rates or manage via default exchange rate table.
• Print in foreign currency – Supplier Payment Authoristation Certificate and Sub-Contractors Progress Payment Certificates can be printed in the Foreign Currency.
• Adjust exchange rates – If the exchange rate is different to the original rate for a Purchase Order or Sub-Contract, the committed cost may be adjusted using the new exchange rate.

Benefits

• Global-ready flexibility – Work with unlimited foreign currencies while maintaining a clear base currency for each company.
• Accurate reporting – Produce Profit & Loss, Balance Sheet, and project reports in both base and foreign currencies.
• Smart exchange rate management – Use default tables or manual inputs, with automatic adjustments when rates manually change.
• Clear documentation – Print supplier and subcontractor certificates directly in foreign currency, reducing confusion and errors.

Cheops Foreign Exchange module bridges local reporting with global operations, giving your team confidence, clarity, and control when working across currencies.

Project Management

Total control of project data, costs, and workflow—in one system.

Construction success hinges on having accurate data and the right tools at your fingertips. Cheops Construction Management gives you both—centralising every key function from procurement and contracts to budgeting, claims, variations, and forecasting.

Built for commercial and civil construction, Cheops ensures your teams work from a single source of truth—so you can plan confidently, track performance in real time, and deliver projects with control and precision.

Features

• Live Project Financials – Access real-time data on budgets, costs, variations, and forecasts.
• Centralised Project Controls – Manage procurement, contracts, claims, and approvals from one place.
• Fully Integrated Modules – Seamless flow of data across job costing, forecasting, payroll, and compliance.
• Automated Claim & Payment Tracking – Stay on top of subcontractor claims and accounts payable.
• Customisable Workflows – Tailor processes and cost codes to suit your business and project types.
• Comprehensive Reporting Tools – Generate reports across financials, status updates, and performance metrics.

Benefits

• Complete Financial Visibility – Monitor and control project spend with live, reliable data.
• Make Informed Decisions – Align site and office teams with real-time information and reporting.
• Reduce Admin Overhead – Eliminate data duplication with integrated workflows and automation.
• Mitigate Risk – Ensure compliance, manage variations, and maintain documentation accuracy.
• Deliver Projects with Confidence – Stay on schedule and within budget with full operational control.

With Cheops Construction Management, you get a powerful, integrated platform that keeps your projects running smoothly—from start to finish.

Quad Accounting

Streamline inter-company finance. Achieve clarity across your group-wide operations.

With the Quad Accounting module in Cheops, you gain one system to handle inter-company transactions, multi-entity costing and simultaneous reconciliations—so you eliminate manual processes and achieve full financial transparency across your construction business. Built for groups, trusts and construction divisions managing multiple companies, Cheops ensures you stay on top of cross-entity financial movements and maintain control at every level.

Features

• Inter-Company Transactions – Process transactions between entities seamlessly, enabling accurate internal financial flows.
• Simultaneous Month-End Reconciliation – Automate reconciliation across companies at the same time, reducing month-end bottlenecks.
• Entity-Wide GL Code Display – View GL codes and discrepancies across all companies in one customised, consolidated report.
• Multi-Project Costing Across Entities – Allocate a single invoice or expense across multiple projects and companies without duplication.

Benefits

• Save time at month end – Remove manual reconciliations and duplicate entries, freeing up your team for strategic work.
• Gain financial clarity across entities – See internal flows, inter-company balances and group performance in one place.
• Strengthen control and compliance – With clear traceability and automated processes, you reduce risk of mis-allocations or audit issues.
• Scale confidently – As your business grows or adds new entities, your system grows with you — no extra platforms or workaround needed.

Cheops Quad Accounting keeps your multi-entity construction business transparent, efficient and in control.

eInvoicing

Streamline your invoicing. Enhance accuracy. Accelerate payments.

Cheops’ eInvoicing module revolutionizes your invoicing process by enabling secure, automated electronic invoicing through the PEPPOL network. This integration reduces manual data entry, minimizes errors, and ensures compliance with Australian and New Zealand government standards. Whether you’re managing projects in Queensland or New Zealand, Cheops eInvoicing simplifies your workflow and accelerates your cash flow.

Features

• PEPPOL Network Integration: Send and receive invoices securely through the PEPPOL network, ensuring compliance with government standards.
• Automated Invoice Processing: Automatically extract and validate invoice data, reducing manual entry and the risk of errors.
• Real-Time Invoice Tracking: Monitor the status of invoices in real-time, from submission to payment.
• Seamless Integration with Cheops Modules: Integrate eInvoicing with Accounts Payable and Job Costing for a unified system.
• Multi-Currency Support: Handle invoices in multiple currencies for international suppliers and projects.

Benefits

• Cost Savings: Reduce invoicing costs from up to $30 per invoice to under $10.
• Fewer Errors: Eliminate manual corrections and missing information issues.
• Reliable and Secure: Fully secure PEPPOL network processing with controlled workflows.
• Reduced Payment Times: Faster processing improves cash flow significantly.
• Enhanced Compliance: Fully aligned with government eInvoicing requirements.

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Construction Management

Total control of project data, costs, and workflow—in one system.

Construction Management allows you to set up budgets, let contracts and create purchase orders and approve invoices and claims. But as your client is paying approved subcontract claims and supplier invoices, these transactions do not flow through to your General Ledger or Accounts Payable. Cheops Construction Management gives you all the key functions from procurement and contracts to budgeting, claims, variations, and forecasting, but keeps your own GL and AP clean.

Built for commercial and civil construction, Cheops ensures your teams work from a single source of truth—so you can plan confidently, track performance in real time, and deliver projects with control and precision.

Features

• Live Project Financials – Access real-time data on budgets, costs, variations, and forecasts.
• Centralised Project Controls – Manage procurement, contracts, claims, and approvals from one place.
• Fully Integrated Modules – Seamless flow of data across job costing, forecasting, payroll, and compliance.
• Client Pays – After assessment and approval, your client is provided with a full Accounts Payable pack with back up documentation.
• Customisable Workflows – Tailor processes and cost codes to suit your business and project types.
• Comprehensive Reporting Tools – Generate reports across financials, status updates, and performance metrics.

Benefits

• Complete Financial Visibility – Monitor and control project spend with live, reliable data.
• Make Informed Decisions – Align site and office teams with real-time information and reporting.
• Reduce Admin Overhead – Eliminate data duplication with integrated workflows and automation.
• Mitigate Risk – Ensure compliance, manage variations, and maintain documentation accuracy.
• Deliver Projects with Confidence – Stay on schedule and within budget with full operational control.

With Cheops Construction Management, you get a powerful, integrated platform that keeps your projects running smoothly—from start to finish.

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