Favourites Launchpad

Quick access to your most-used project tools, your way.

The Cheops Favourites Launchpad gives you personalised, one-click access to your essential functions, so you can jump straight into the tools you use most. No navigating menus or clicking through layers – just faster, smarter access to the daily actions that keep your projects moving.

Whether you’re a Site Manager, Contracts Admin, Project Manager or Financial Controller, the Launchpad adapts to the way you work – saving you time, improving focus, and making Cheops even more intuitive.

Features

• Personalised Dashboard: Pin your most-used Cheops functions for instant access.
• One-Click Navigation: Launch key tasks without navigating multiple menus.
• Role-Based Visibility: See the tools that matter to your job – nothing else.
• Customisable Shortcuts: Easily update or reconfigure your favourites as your role evolves.
• Embedded in Cheops: Fully integrated and accessible across the Cheops platform.

Benefits

• Save Time Daily: Cut down on repetitive clicks and start tasks faster.
• Work Smarter: Stay focused with only the tools you need, right where you need them.
• Tailored for Your Role: Whether you’re managing budgets or site progress, Launchpad keeps your essentials front and centre.
• Simplifies Training & Onboarding: New team members can find key tools faster with a personalised start screen.
• Fits Your Workflow: Customise as you go – Launchpad evolves with your needs.

Workflow Approval

Control project approvals with built-in rules and live data transparency.

Manual approvals can delay decisions and increase risk. Cheops Workflow Approval puts structure around critical project and financial processes—so the right people sign off at the right time, every time. Fully integrated into Cheops, it gives you clear visibility into approval status and audit history—no email trails or paper forms required.

Whether you’re approving variations, purchase orders, claims, or budgets, every workflow is backed by live project data and custom business rules to ensure consistent, accountable decision-making.

Features

• Customisable Approval Paths – Set user- and role-based workflows based on your internal controls.
• Built-In Approvals for Key Processes – Apply structured workflows to claims, POs, variations, invoices, budgets and more.
• Role-Based Visibility – Only authorised users can view, edit, or approve based on assigned permissions.
• Trackable Approval History – View full audit trails including timestamps, approvers, and changes.
• Automated Notifications – Alert users when actions are pending to keep workflows moving.
• Real-Time Integration with Project Financials – All approvals reflect instantly in job costing and reporting.

Benefits

• Strengthen Governance – Ensure the right people review and sign off before costs are committed.
• Speed Up Decision-Making – Eliminate delays with structured, digital workflows and automated alerts.
• Increase Transparency – Know where every request sits and who approved what, when.
• Reduce Risk of Overruns – Prevent unauthorised spending or incorrect claims before they hit the ledger.
• Consolidate Admin – Manage all approvals in one system with consistent controls and no paperwork.

Business Forecasting

Confident decisions backed by real-time financial insight.

Forecasting shouldn’t be a guessing game. With Cheops Business Forecasting, you gain a live, accurate view of your project and portfolio financials—driven by real-time data from across your Cheops environment.

From the site to the boardroom, Cheops gives decision-makers the visibility they need to stay proactive and in control.

Features

• Live Forecasting Tools – Instantly view updated forecasts as costs change.
• Cost-to-Complete Calculations – Auto-calculate future costs based on live data.
• Portfolio-Level Visibility – Consolidate forecasts across projects.
• Drill-Down Reporting – Analyse forecasts at any level.
• Fully Integrated – Connects with job costing, claims, variations and procurement.
• Customisable Forecast Views – Tailor dashboards for different roles.

Benefits

• Improve Financial Accuracy – Make decisions using live data.
• Save Time on Reporting – Remove manual updates.
• Stay Ahead of Risk – Identify issues early.
• Align Teams Around One Source of Truth
• Support Executive Insight – Clear visibility into performance.

Make proactive, profit-driven decisions with confidence—powered by Cheops Business Forecasting.

Accounts Payable

Simplify approvals. Strengthen control. Streamline cash flow.

Cheops Accounts Payable keeps your project finances running smoothly by automating invoice processing, approvals, and payment tracking—all within your construction management platform.

Whether you’re overseeing multiple projects or managing day-to-day accounts, Cheops ensures every invoice is processed correctly, approved on time, and linked directly to your job costing for full financial visibility.

Features

• Automated Invoice Matching – Match supplier invoices directly to purchase orders and receipts.
• Approval Workflows – Set up custom approval chains to control spend and improve accountability.
• Integrated Payments – Manage and schedule payments from within Cheops—no double handling.
• Document Capture & Storage – Keep all invoices and approvals securely stored and easy to retrieve.
• Real-Time Cost Tracking – Automatically link invoices to job costs for up-to-date financial insights.

Benefits

• Save Time & Reduce Errors – Automate manual processes to improve accuracy and efficiency.
• Improve Cash Flow Control – Gain real-time visibility over commitments and outgoing payments.
• Enhance Compliance & Transparency – Maintain clear audit trails and approval records.
• Strengthen Team Accountability – Ensure the right people review and approve every payment.
• Work Seamlessly – Manage the full accounts payable process within Cheops—no external systems needed.

Cheops Accounts Payable gives you complete control, visibility, and confidence in your financial operations.

Accounts Receivable

Invoice faster. Improve cash flow. Stay in control.

Cheops’ Accounts Receivable module automates your billing and client claims, so you invoice correctly, reduce chase time, and bring in revenue sooner. Designed for construction workflows, it aligns directly with your project data—so your financial processes keep pace with your delivery.

Whether you’re raising progress claims for head contracts or managing client invoices across multiple sites, Cheops ensures every invoice is based on approved project work, arrives on time, and connects seamlessly to your job-costing and forecasting.

Features

• Claim & Invoice Generation – Produce client claims and tax invoices from real project milestones.
• Client Document Output – Create client-friendly invoices in the format they require.
• Real-Time Revenue Integration – Link invoices to job costing and project financials to track actuals vs budget.
• Invoice Tracking & Status – Monitor outstanding receivables and client payment statuses from within your system.
• Workflow & Approvals – Configure approval paths to ensure claims meet internal controls before invoicing.

Benefits

• Accelerate Cash Flow – Issue accurate invoices on time so you get paid faster and reduce administrative delay.
• Reduce Billing Errors – Pull billing data directly from project work, eliminating manual compilation and mismatches.
• Maintain Full Visibility – See outstanding invoices, payment status and client commitments in real time.
• Strengthen Client Relationships – Deliver clear, professionally-formatted claims and invoices, reinforcing your credibility.
• Work From One Platform – Manage claims, invoicing, job costing and forecasting all within Cheops—no separate systems, no data duplication.

Bring accuracy, speed and control to your revenue processes with Cheops Accounts Receivable.

Statuatory Compliance

Stay ahead. Stay secure. Stay compliant.

The Cheops Statutory Compliance module takes the guess-work out of legislative reporting, keeping your construction business up-to-date with State and Federal requirements—so you can focus on delivering projects, not chasing regulations.

Features

• Compliance with Queensland’s Building Industry Fairness (Security of Payment) Act 2017 (BIF Act), including Project and Retention Trust Accounts.

• Compliance with New South Wales’ Building and Construction Industry Security of Payment Amendment Act 2020 (NSW) and Western Australia’s Building and Construction Industry (Security of Payment) Bill 2020 (WA).

• Export-ready Taxable Payments Annual Report (TPAR) files for the Australian Taxation Office.

• Built-in retention-account management and reporting for Trust Accounts.

• Platform configured for construction, civil and mining industry-specific statutory workflows.

Benefits

• Mitigate regulatory risk – Automatically track and report against required legislation so you’re audit-ready and compliant.

• Save time and reduce cost – Eliminate manual spreadsheets, external tools and double-entry compliance tasks.

• Header-to-site visibility – See statutory positions for each project, from trust ledgers to contractor payments, all within Cheops.

• Stay confident with your team – Compliance sits alongside your project financials, so your finance, site and admin teams all work from the same trusted system.

Alerts & Notifications

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.
• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.
• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.
• Role-Based Targeting – Notify specific users, teams, or roles based on the task.
• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.
• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.
• Support Proactive Management – Act before issues escalate—no more reacting too late.
• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.
• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.
• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

Finance Dashboard

See your project finances in real time — no reports required.

Cheops’ Finance Dashboard gives you a live snapshot of your construction project’s financial health so you can spot issues early, act fast, and keep your budgets on target. With one click you can dive into details, drill down from summary tiles to cost-code level, and make decisions with confidence.

Features

• Real-Time Data Tiles – View key financial metrics (committed cost, actuals, cost to complete) at a glance.
• Drill-Down Reporting – Click a tile to review underlying transactions, cost-codes and commitments.
• Customisable Dashboard – Tailor the dashboard display to your role or project priorities.
• Integrated with Job Costing & Financials – Everything updates as soon as a transaction occurs anywhere in Cheops.
• Role-Based Visibility – Provide the right view to site teams, project managers or executives.

Benefits

• Make faster decisions – With live data at your fingertips, you don’t wait for end-of-month reports.
• Stay in control of cost and margin – Spot over-commitments or cost overruns early and take corrective action.
• Align your team around one source of truth – Everyone sees the same figures, reducing confusion and manual reconciliation.
• Reduce administrative effort – No more compiling spreadsheets or chasing updated reports.
• Focus on delivering, not data hunting – The dashboard surfaces what matters so you can focus on managing rather than digging.

See your project finances in real time — no reports required.

Multi-companies

Manage multiple entities with one powerful system.

Running several companies, business units, or divisions doesn’t have to mean juggling multiple systems. Cheops Multi-Company allows you to manage all your entities within a single platform—giving you full visibility across the group while maintaining clear boundaries between each company’s financials, projects, and users.

It’s the ultimate setup for head contractors and construction groups who need centralised oversight with localised control.

Features

• Multi-Entity Management – Operate separate companies, trusts, or divisions within one Cheops environment.
• Shared Master Data (Optional) – Option to share suppliers, clients, and stock codes across entities.
• Entity-Specific Financials – Keep accounting, payroll, tax, and compliance data fully separate.
• Role-Based Access Control – Control who can access which company’s data, tools, and transactions.
• Group-Wide Reporting – Consolidate reporting across multiple companies when needed.
• Intercompany Transactions – Seamlessly handle transactions between entities within the same system.

Benefits

• Centralised Oversight – Manage multiple businesses without switching systems or duplicating data.
• Compliance Made Simple – Keep financials clean and audit-ready for each legal entity.
• Better Business Insights – Compare, report on, and forecast across companies in real time.
• Control Access with Precision – Ensure users only see the data and tools relevant to their company.
• Flexible Setup – Easily add new entities as your business grows or restructures.

Cheops Multi-Company brings structure, clarity, and control to construction groups managing multiple operations—without the complexity.

General Ledger

Centralise your financial control. Track every dollar with clarity.

Cheops’ General Ledger module anchors your construction accounting, enabling you to link cost codes and transactions seamlessly into one chart of accounts, so you can track project financials and corporate accounting without the complexity. Whether you’re managing multiple projects or overseeing group-wide financials, Cheops ensures you stay in control, in sync and audit-ready.

Features

• Flexible Chart of Accounts – Use the out-of-box structure or customise to match your corporate and project needs.
• Cost-Code Mapping – Link multiple project cost codes to GL codes for streamlined reporting and clarity.
• Integrated Transactions – Capture payables, receivables, payroll, variations, and job costing entries directly into the GL.
• Real-Time Financial Visibility – Update and view GL balances, budget vs actuals and financial statements as transactions occur.
• Audit-Ready Reporting – Maintain a full audit trail, with clear linkage back to source transactions for compliance and transparency.

Benefits

• Gain financial clarity – With everything flowing into the one GL module, you know your true financial position at any time.
• Reduce manual effort – Eliminate data duplication and manual reconciliations by integrating job, project and general accounting into one system.
• Stay adaptable as you grow – Whether you’re scaling projects or adding entities, your GL structure can evolve with you.
• Improve decision-making – With real-time financials and cost code transparency, you spot issues early and act promptly.
• Ensure audit confidence – Built-in transparency and traceability mean you’re always ready for reviews without scrambling for spreadsheets.

Quad Accounting

Streamline inter-company finance. Achieve clarity across your group-wide operations.

With the Quad Accounting module in Cheops, you gain one system to handle inter-company transactions, multi-entity costing and simultaneous reconciliations—so you eliminate manual processes and achieve full financial transparency across your construction business. Built for groups, trusts and construction divisions managing multiple companies, Cheops ensures you stay on top of cross-entity financial movements and maintain control at every level.

Features

• Inter-Company Transactions – Process transactions between entities seamlessly, enabling accurate internal financial flows.
• Simultaneous Month-End Reconciliation – Automate reconciliation across companies at the same time, reducing month-end bottlenecks.
• Entity-Wide GL Code Display – View GL codes and discrepancies across all companies in one customised, consolidated report.
• Multi-Project Costing Across Entities – Allocate a single invoice or expense across multiple projects and companies without duplication.

Benefits

• Save time at month end – Remove manual reconciliations and duplicate entries, freeing up your team for strategic work.
• Gain financial clarity across entities – See internal flows, inter-company balances and group performance in one place.
• Strengthen control and compliance – With clear traceability and automated processes, you reduce risk of mis-allocations or audit issues.
• Scale confidently – As your business grows or adds new entities, your system grows with you — no extra platforms or workaround needed.

Cheops Quad Accounting keeps your multi-entity construction business transparent, efficient and in control.

Plant Management

Track plant usage, recover costs, and maximise equipment value across projects.

From owned assets to cross-hired machinery, plant can represent a major project cost—or a missed opportunity for internal revenue recovery. Cheops Plant Management gives you the tools and data to manage, allocate, and track plant and equipment across your projects, with full integration into job costing and financial reporting.

Whether you’re charging plant internally or billing to a client, Cheops helps you stay in control of asset utilisation and cost recovery—while maintaining visibility across your entire fleet.

Features

• Plant Asset Register – Maintain a live, central record of all company-owned and hired plant.
• Internal Plant Hire Rates – Allocate plant to jobs at pre-set internal rates for accurate cost tracking.
• External Plant Hire Rates – Allocate Project specific charge rates that override default charge rates, wet and dry.
• Usage Logging & Costing – Capture plant usage by time, distance, or quantity for precise cost attribution.
• Job Integration – All plant costs feed directly into project job costing and reporting.
• Hire Period Tracking – Monitor start and end dates for external or internal hire periods.
• Revenue & Cost Analysis – Report on plant profitability, usage, and under-utilisation.
• Supporting Documents – Attach service logs, manuals, certificates, and compliance records to each plant item.

Benefits

• Recover More Costs – Charge plant accurately to projects to protect margins and uncover hidden costs.
• Improve Utilisation – See where assets are under-used and reallocate across projects.
• Ensure Plant Compliance – Keep safety documentation, maintenance records, and certifications in one place.
• Gain Asset-Level Insight – Make informed decisions about repair, replacement, or hire vs. buy.
• Simplify Project Billing – Automatically reflect plant costs in client claims or internal budgets.

Cheops Plant Management connects your equipment to your financials—so every machine works harder for your bottom line.

Menu Security

Control access. Protect data. Empower your team.

With the Cheops Menu Security module, you design who sees what—across users, teams, projects or entities—so that your construction business stays secure and efficient. The module allows you to set custom menu access, apply role-based permissions and enforce multi-factor authentication so you keep sensitive project and financial information exactly where it belongs.

Features

• Multi-Factor Authentication (MFA) – Require each user to log in with verified credentials for added security.
• Role Based Security – Create user-groups with specific menu access; assign individuals to groups so permissions inherit automatically.
• Custom Access Configuration – Design tailored access for new groups or individual users to match your business or project needs.

Benefits

• Strengthen data security – Ensure only the right people access the tools and information they need, reducing risk of accidental or inappropriate data exposure.
• Simplify user management – With groups and inheritance rules, you reduce admin overhead and keep permissions aligned with your structure.
• Support project-specific workflows – Tailor access for site staff, contractors, admin teams or executives to match their role and responsibilities.
• Enhance compliance readiness – Maintain clear records of who accessed what and when, helping with audits and accountability.
• Boost operational efficiency – Reduce clutter and confusion by showing users only the menus and modules relevant to them—so they work smarter.

Request a Demo today to see how Cheops Menu Security gives you precision control over access, strengthens your team’s productivity and safeguards your critical project and financial data.

Foreign Exchange

Make commitments in a different currency to the base currency for that company.

The Base Currency for a Company is the currency to which all foreign exchange transactions are converted. All standard reporting is then in this currency. However, the report writer can be used to give project reports and general ledger reports (e.g. Profit & Loss, Balance Sheet) in other currencies.

Foreign Currency is the currency of the invoice being entered when it is in a currency different to the Base Currency. There is no limit to the number of different Foreign Currencies, which can be used.

Features

• Multiple currencies – Each Company in a Cheops installation can have a different base currency.
• Default exchange rates – Manually input exchange rates or manage via default exchange rate table.
• Print in foreign currency – Supplier Payment Authoristation Certificate and Sub-Contractors Progress Payment Certificates can be printed in the Foreign Currency.
• Adjust exchange rates – If the exchange rate is different to the original rate for a Purchase Order or Sub-Contract, the committed cost may be adjusted using the new exchange rate.

Benefits

• Global-ready flexibility – Work with unlimited foreign currencies while maintaining a clear base currency for each company.
• Accurate reporting – Produce Profit & Loss, Balance Sheet, and project reports in both base and foreign currencies.
• Smart exchange rate management – Use default tables or manual inputs, with automatic adjustments when rates manually change.
• Clear documentation – Print supplier and subcontractor certificates directly in foreign currency, reducing confusion and errors.

Cheops Foreign Exchange module bridges local reporting with global operations, giving your team confidence, clarity, and control when working across currencies.

Paperless Invoice

Paperless invoice approvals transform a slow, manual, error-prone process into a fast, transparent, and fully automated workflow. The result is tighter financial control, lower processing costs, and a smoother experience for both staff and suppliers.

Features

Digital Invoice Capture

• Invoices received via dedicated email address
• Each page is OCR’ed, creating a searchable text file
• Auto logged and registered with a system generated unique identifier
• Minimises manual data entry

Automated Workflow Routing

• Rules-based routing to the correct approvers
• Multi-level approval workflow designs
• Dashboard reminders and escalation paths

Real-Time Approval Tracking

• Live visibility of invoice status
• Approve, reject, or query with one click
• Full audit trail of every action

Validation Rules

• Automatic comparison of invoice, PO, and delivery records
• Identify discrepancies instantly
• Reduces overpayments and duplicate invoices

Mobile & Remote Approvals

• Approve invoices via email from any device
• No need to log into Cheops
• Ideal for managers on the move or remote teams

Security & Permissions

• Role-based access
• Encrypted storage
• Complete audit logs for compliance

Accounting System Integration

• Syncs directly with Cheops Accounting
• Eliminates double handling
• Ensures data accuracy

Centralised Digital Storage

• All invoices stored in one searchable repository
• Fast retrieval for audits or supplier queries via OCR searchable text
• No physical filing required

Reporting & Analytics

• Spend analysis by supplier, project, or department
• Bottleneck identification
• Insights for cost control and process improvement

Benefits

Lower Processing Costs

• Less manual handling
• Fewer errors and rework
• Reduced paper, printing, and storage costs

Faster Approval Cycles

• Automated routing removes bottlenecks
• Approvals happen anywhere, anytime
• Shorter payment cycles improve supplier relationships

Stronger Financial Control

• Clear audit trails
• Better compliance with procurement policies
• Reduced risk of fraud or duplicate payments

Improved Visibility & Decision-Making

• Real-time insight into liabilities and cash flow
• Better forecasting and budgeting
• Transparency across departments and projects

Better Supplier Relationships

• Faster, more predictable payments
• Fewer disputes
• Professional, consistent communication

Environmental Benefits

• Eliminates paper invoices and physical storage
• Supports sustainability goals
• Reduces waste and carbon footprint

Payroll

Simplify your payroll. Ensure compliance. Empower your workforce.

Cheops’ Payroll module is a powerful, flexible construction-specific payroll system, fully integrated with Job Costing and General Ledger. With over 20,000 construction employees globally paid using Cheops Payroll, it streamlines your payroll processes and manages your construction project staff more efficiently.

Features

• Integrated Payroll System: Seamlessly integrates with Job Costing and General Ledger for accurate financial tracking.
• Superannuation Reporting: Automatically meets ATO superannuation reporting obligations during payroll processing.
• Direct Deposit & Payslips: Facilitates direct deposit to employees with password-protected, emailed pay advices.
• Custom Payslips: Allows creation of user-defined payslips with customizable formats.
• Multi-Company Payroll: Processes employee pays across multiple Cheops companies.
• Mobile Timesheet Capture: Enables entry of timesheets via mobile devices with approval workflows.

Benefits

• Efficiency: Automates payroll processes, reducing manual effort and minimising errors.
• Compliance: Ensures adherence to ATO superannuation reporting requirements.
• Accuracy: Integrates payroll data with job costing and general ledger.
• Flexibility: Supports multi-company payroll processing.
• Convenience: Mobile-friendly timesheet capture and approvals.

Request a Demo

eInvoicing

Streamline your invoicing. Enhance accuracy. Accelerate payments.

Cheops’ eInvoicing module revolutionizes your invoicing process by enabling secure, automated electronic invoicing through the PEPPOL network. This integration reduces manual data entry, minimizes errors, and ensures compliance with Australian and New Zealand government standards. Whether you’re managing projects in Queensland or New Zealand, Cheops eInvoicing simplifies your workflow and accelerates your cash flow.

Features

• PEPPOL Network Integration: Send and receive invoices securely through the PEPPOL network, ensuring compliance with government standards.
• Automated Invoice Processing: Automatically extract and validate invoice data, reducing manual entry and the risk of errors.
• Real-Time Invoice Tracking: Monitor the status of invoices in real-time, from submission to payment.
• Seamless Integration with Cheops Modules: Integrate eInvoicing with Accounts Payable and Job Costing for a unified system.
• Multi-Currency Support: Handle invoices in multiple currencies for international suppliers and projects.

Benefits

• Cost Savings: Reduce invoicing costs from up to $30 per invoice to under $10.
• Fewer Errors: Eliminate manual corrections and missing information issues.
• Reliable and Secure: Fully secure PEPPOL network processing with controlled workflows.
• Reduced Payment Times: Faster processing improves cash flow significantly.
• Enhanced Compliance: Fully aligned with government eInvoicing requirements.

Request a Demo