Project Dashboard

Get instant clarity. Control your numbers. Stay ahead.

The Cheops Project Dashboard gives you a live snapshot of your project’s performance—so you always know where you stand and where you’re heading. View key metrics, drill into details and act on insights in real time. 

Features

• Role-Based Dashboards – Pre-configure custom views for executives, project managers or site leads. 

• Interactive Tiles – Click a tile to dig into cost, commitment, revenue or risks. 

• Mobile Compatibility – Access your dashboard from any device, any location. 

• Live Data Updates – Every transaction within Cheops updates your dashboard instantly, no waiting for reports. 

• Custom Enquiries & Favourites – Save data views or create “favourite” tiles for quick access. 

Benefits

• Make faster decisions – With live metrics on your dashboard, you respond proactively rather than reactively.

• Avoid surprises – See issues early—whether it’s cost overruns or delayed invoicing—and take action before they impact margin.

• Align your team – Field staff, project leads and executives see the same data in their preferred view, making collaboration seamless.

• Reduce report-chasing – No more compiling spreadsheets or chasing updates—your key indicators are already visible.

• Focus on outcomes – With clarity at your fingertips, you spend less time analysing data and more time driving results.

Request a Demo today to see how the Project Dashboard in Cheops puts your project financials under control and gives you confidence to lead.

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WORKFLOW APPROVAL

Control project approvals with built-in rules and live data transparency.

Manual approvals can delay decisions and increase risk. Cheops Workflow Approval puts structure around critical project and financial processes—so the right people sign off at the right time, every time. Fully integrated into Cheops, it gives you clear visibility into approval status and audit history—no email trails or paper forms required.

Whether you’re approving variations, purchase orders, claims, or budgets, every workflow is backed by live project data and custom business rules to ensure consistent, accountable decision-making.

Features

• Customisable Approval Paths – Set user- and role-based workflows based on your internal controls.
• Built-In Approvals for Key Processes – Apply structured workflows to claims, POs, variations, invoices, budgets and more.
• Role-Based Visibility – Only authorised users can view, edit, or approve based on assigned permissions.
• Trackable Approval History – View full audit trails including timestamps, approvers, and changes.
• Automated Notifications – Alert users when actions are pending to keep workflows moving.
• Real-Time Integration with Project Financials – All approvals reflect instantly in job costing and reporting.

Benefits

• Strengthen Governance – Ensure the right people review and sign off before costs are committed.
• Speed Up Decision-Making – Eliminate delays with structured, digital workflows and automated alerts.
• Increase Transparency – Know where every request sits and who approved what, when.
• Reduce Risk of Overruns – Prevent unauthorised spending or incorrect claims before they hit the ledger.
• Consolidate Admin – Manage all approvals in one system with consistent controls and no paperwork.

Cheops Workflow Approval turns approvals from a bottleneck into a business-strengthening process—driven by live project data and backed by audit-ready records.

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Alerts  & Notifications

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.
• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.
• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.
• Role-Based Targeting – Notify specific users, teams, or roles based on the task.
• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.
• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.
• Support Proactive Management – Act before issues escalate—no more reacting too late.
• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.
• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.
• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

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MOBILE TIMESHEETS

Capture time on the move, eliminate delays, and link hours straight to cost.

The Cheops Time Portal module enables workers, contractors and plant operators to enter their timesheets from any mobile device—whether from the field, on site or at a remote location—so your hours, costs and job-data are always up-to-date. 

Features

• Customisable mobile entry screens – Tailor timesheet fields by labour type (day-labour, night shift, plant operator) and data group. 

• Profile creation for different work-types – Setup multiple profiles so each worker group has the right input fields.

• One-click mobile approvals – Supervisors or first-approvers can review and approve crew times on their mobile or laptop. 

• Status visibility for submitters – Workers see when their timesheets are saved, submitted, approved or rejected. 

• Paperless admin & historical review – Eliminate manual data entry by payroll staff; view history by person, project, role or period. 

Benefits

• Cut payroll admin and data-entry time – Field-entered timesheets mean less manual work for your office team.

• Improve accuracy and cost-capture – Real-time entries from site reduce missing hours and manual reconciliation.

• Integrate time with job costing instantly – Hours logged feed directly into project costing, payroll and plant-usage reporting. 

• Boost accountability and visibility – Workers and supervisors track time-entry status, ensuring transparency and oversight.

• Keep projects moving with current data – With up-to-date labour hours, you’ll spot budget issues earlier and make better decisions.

Request a Demo today to see how Cheops Mobile Timesheet Entry keeps your field team connected, your cost data accurate, and your projects on schedule.

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Favourites Launchpad

Quick access to your most-used project tools, your way.

The Cheops Favourites Launchpad gives you personalised, one-click access to your essential functions, so you can jump straight into the tools you use most. No navigating menus or clicking through layers – just faster, smarter access to the daily actions that keep your projects moving.

Whether you’re a Site Manager, Contracts Admin, Project Manager or Financial Controller, the Launchpad adapts to the way you work – saving you time, improving focus, and making Cheops even more intuitive.

Features

• Personalised Dashboard: Pin your most-used Cheops functions for instant access.
• One-Click Navigation: Launch key tasks without navigating multiple menus.
• Role-Based Visibility: See the tools that matter to your job – nothing else.
• Customisable Shortcuts: Easily update or reconfigure your favourites as your role evolves.
• Embedded in Cheops: Fully integrated and accessible across the Cheops platform.

Benefits

• Save Time Daily: Cut down on repetitive clicks and start tasks faster.
• Work Smarter: Stay focused with only the tools you need, right where you need them.
• Tailored for Your Role: Whether you’re managing budgets or site progress, Launchpad keeps your essentials front and centre.
• Simplifies Training & Onboarding: New team members can find key tools faster with a personalised start screen.
• Fits Your Workflow: Customise as you go – Launchpad evolves with your needs.

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Document  Management

Centralise, secure, and streamline your construction project documentation.

Cheops’ Document Management module offers a comprehensive solution for managing all your construction project documents in one secure, centralised location. Designed specifically for the Australian and New Zealand construction sectors, it enhances efficiency, organisation, and ease of use for your project teams. With Cheops, you can ensure transparency for management and maintain compliance with industry standards.

Features

• Centralised Document Repository: Store all project documents—contracts, drawings, RFIs, safety plans, and more—in a secure, centralised location for easy access and management.

• Version Control: Maintain a complete history of document revisions, ensuring that all team members are working with the most up-to-date information.

• Role-Based Access Control: Assign permissions to users based on their roles, ensuring that sensitive information is only accessible to authorised personnel.

• Integrated Workflows: Streamline document approval processes with integrated workflows, reducing delays and improving project timelines.

• Mobile Accessibility: Access and manage documents from anywhere with Cheops’ mobile-friendly features, keeping your team connected and productive on-site.

Benefits

• Enhanced Efficiency: Reduce time spent searching for documents and managing paperwork, allowing your team to focus on core project tasks.

• Improved Collaboration: Facilitate seamless communication and collaboration among project stakeholders with shared access to up-to-date documents.

• Increased Compliance: Ensure adherence to industry regulations and standards with organised and easily accessible documentation.

• Cost Savings: Minimise the need for physical storage and reduce the risk of document loss or misplacement, leading to cost savings.

• Scalability: Adapt to the growing needs of your business with Cheops’ scalable solutions, suitable for projects of all sizes.

Request a Demo today to see how Cheops Document Management can transform your construction project workflows and enhance efficiency.

Defect Management

Capture, assign and close defects from the field—before they cost you time and money.

Cheops’ Defect Management module gives you mobile-enabled tools to log defects on site—complete with photos—distribute tasks to responsible parties, track status in real time and archive full audit trails. 

Features

• Mobile defect capture – Record defects on your phone or tablet with photo evidence and mark-up tools. 

• Action-list distribution – Assign defects to subcontractors or internal teams and send notifications instantly.

• Status tracking – Monitor each defect’s lifecycle: unallocated, submitted, in-progress, finalised. 

• Due-date monitoring – Allocate target completion dates and keep tabs on overdue items.

• Audit-ready history – Maintain a permanent log of defect entries, updates and resolutions for claims or compliance. 

Benefits

• Stay ahead of issues – Identify defects early and resolve them before they escalate into costly rework or claims.

• Improve accountability – Assign responsibility clearly and track progress so nothing slips through the cracks.

• Save time and reduce rework – Field staff log defects directly; office admin doesn’t need to chase lost paperwork.

• Strengthen project quality – With visible tracking and resolution, you maintain higher standards and deliver better finishes.

• Support claims and handover – Detailed logs and photo-backed records give you defensible evidence during defects liability periods or disputes.

Request a Demo today to see how Cheops Defect Management helps you close out issues faster, reduce headaches and protect your project margin.

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Plant Management

Track plant usage, recover costs, and maximise equipment value across projects.

From owned assets to cross-hired machinery, plant can represent a major project cost—or a missed opportunity for internal revenue recovery. Cheops Plant Management gives you the tools and data to manage, allocate, and track plant and equipment across your projects, with full integration into job costing and financial reporting.

Whether you’re charging plant internally or billing to a client, Cheops helps you stay in control of asset utilisation and cost recovery—while maintaining visibility across your entire fleet.

Features

• Plant Asset Register – Maintain a live, central record of all company-owned and hired plant.
• Internal Plant Hire Rates – Allocate plant to jobs at pre-set internal rates for accurate cost tracking.
• Usage Logging & Costing – Capture plant usage by time, distance, or quantity for precise cost attribution.
• Job Integration – All plant costs feed directly into project job costing and reporting.
• Hire Period Tracking – Monitor start and end dates for external or internal hire periods.
• Revenue & Cost Analysis – Report on plant profitability, usage, and under-utilisation.
• Supporting Documents – Attach service logs, manuals, certificates, and compliance records to each plant item.

Benefits

• Recover More Costs – Charge plant accurately to projects to protect margins and uncover hidden costs.
• Improve Utilisation – See where assets are under-used and reallocate across projects.
• Ensure Plant Compliance – Keep safety documentation, maintenance records, and certifications in one place.
• Gain Asset-Level Insight – Make informed decisions about repair, replacement, or hire vs. buy.
• Simplify Project Billing – Automatically reflect plant costs in client claims or internal budgets.

Cheops Plant Management connects your equipment to your financials—so every machine works harder for your bottom line.

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Site Induction

Get every person it-right before they step on site — faster, safer, smarter.

Cheops’ Site Induction module lets you digitise and customise your inductions, so you can onboard workers, contractors and visitors efficiently, ensure compliance, and maintain full audit-ready records—all from mobile or desktop.

Features

• Ready-to-use induction forms – Choose from a library of preformatted templates to get started quickly.
• Fully customisable workflows – Tailor form fields, approval flows and site-specific rules to match each project.
• Mobile-friendly and responsive – Inductees can complete their induction on any device before arriving onsite.
• Digital signatures & photo capture – Securely capture and store sign-off with photographic evidence.
• Approval tracking and audit logs – Track status of each induction and maintain records for compliance and safety audits.

Benefits

• Save time on onboarding – Shift from manual, paperwork-led inductions to streamlined digital check-in, enabling quicker site access.
• Reduce risk and ensure compliance – Standardise induction content and maintain full records to support audits and safety regulations.
• Enable remote readiness – Allow workers to complete induction requirements ahead of site start, reducing delays and downtime.
• Improve clarity and consistency – Deliver the right induction messaging to the right person, every time, across roles and sites.
• Maintain accurate records of every induction – One place for all induction data avoids lost forms, missing updates and fragmented compliance.

Request a Demo today to see how Cheops Site Induction can speed up your onboarding, strengthen site safety, and keep your project compliant from the gate.

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Menu Security

Control access. Protect data. Empower your team.

With the Cheops Menu Security module, you design who sees what—across users, teams, projects or entities—so that your construction business stays secure and efficient. The module allows you to set custom menu access, apply role-based permissions and enforce multi-factor authentication so you keep sensitive project and financial information exactly where it belongs.

Features

• Multi-Factor Authentication (MFA) – Require each user to log in with verified credentials for added security.
• Role Based Security – Create user-groups with specific menu access; assign individuals to groups so permissions inherit automatically.
• Custom Access Configuration – Design tailored access for new groups or individual users to match your business or project needs.

Benefits

• Strengthen data security – Ensure only the right people access the tools and information they need, reducing risk of accidental or inappropriate data exposure.
• Simplify user management – With groups and inheritance rules, you reduce admin overhead and keep permissions aligned with your structure.
• Support project-specific workflows – Tailor access for site staff, contractors, admin teams or executives to match their role and responsibilities.
• Enhance compliance readiness – Maintain clear records of who accessed what and when, helping with audits and accountability.
• Boost operational efficiency – Reduce clutter and confusion by showing users only the menus and modules relevant to them—so they work smarter.

Request a Demo today to see how Cheops Menu Security gives you precision control over access, strengthens your team’s productivity and safeguards your critical project and financial data.

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Site Diary

Capture every moment on site. Stay compliant. Gain clarity.

The Cheops Site Diary module empowers your team to record daily site activities, incidents, weather, plant usage, labour and more — all from mobile or desktop. With built-in Smart Form technology, you ensure your records are accurate, audited, and always in sync with your project’s financials and compliance needs. 

Features

• Custom Smart Forms – Create site diary entries using a mix of text, checkboxes, photo attachments and signature fields tailored to your project.

• Pre-filled Data & Look-ups – Automatically populate date, time, project and user fields to save time and maintain consistency. 

• Revision Control & Audit-Trail – Track form versions, view past entries and maintain full documentation for audits or claims. 

• Mobile & Responsive Design – Field teams can make entries on any device, online or offline, ensuring nothing is missed. 

• Integrated Alerts – Receive notifications if entries are missing or overdue, keeping each site updated and compliant.

Benefits

• Save time & reduce manual admin – Field staff spend less time on paperwork and more time on site-activities with digitised entries. 

• Enhance accountability & visibility – Keep everyone aligned with real-time site data, photos and logs that feed directly into project dashboards. 

• Support dispute resolution & compliance – Maintain a robust audit trail of site activities, weather, labour and plant usage — critical in claims or regulatory reviews. 

• Improve decision-making – Spot emerging issues, delays or cost impacts with accurate daily logs that feed your project financials. 

• Strengthen team collaboration – Field and office teams access one source of truth, reducing confusion, duplication and miscommunication. 

Request a Demo today to see how Cheops Site Diary keeps your sites documented, teams connected and projects moving with confidence.

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Create purchase orders on-the-go. Commit costs instantly. Keep your projects moving.

With the Cheops Mobile Purchase Order module, you enable site-based staff to issue purchase orders from their smartphone or tablet, instantly capturing commitments against your project budget. This ensures fast, accurate procurement and real-time visibility into your cost commitments. 

Features

• On-site PO Creation – Issue purchase orders directly from any mobile device, with a simple, responsive interface. 

• Real-Time Budget Commitment – Record committed costs to a project immediately when the PO is raised. 

• Custom Approval Workflows – Route mobile POs through designed approval paths before they’re issued to suppliers. 

• Email Supplier Documents from Mobile – Send pre-formatted purchase orders straight to your suppliers from the device.

• Adaptable Mobile UX – Interface adjusts to device orientation and screen size for ease of use on the go. 

Benefits

• Speed up procurement – Issue POs immediately on site, reducing delays and getting materials or services committed faster.

• Increase cost control – Commit costs to the correct project and cost-code instantly, giving you tighter budget control.

• Reduce risk of errors – With mobile entry and integrated workflow approval, you minimise manual re-entry and mis-commitment of costs.

• Empower your site team – Give your field staff the tools to take action in the moment, freeing up admin time in the office.

• Maintain one source of truth – Mobile POs feed directly into your Cheops system, keeping procurement, job-costing and financials fully aligned.

Request a Demo today to see how the Mobile Purchase Order module empowers your site team, strengthens cost control and keeps procurement flowing smoothly.