Construction Management Software
NEW ZEALAND

e-Invoicing

Connect with NZ standards. Deliver invoices instantly. Stay audit-ready.

Cheops NZ’s eInvoicing module empowers you to send and receive compliant invoices across the New Zealand Government-certified Peppol network—so you reduce manual work, get paid faster, and meet regulatory expectations seamlessly.

Features

• Peppol-Network Integration – Exchange eInvoices directly with clients, suppliers and government agencies using the official Peppol channel.

• Automated Invoice Generation – Create invoices from project job-costing or claims data, then send via the Peppol-approved format.

• Real-Time Status Tracking – Monitor invoice issuance, delivery and receipt confirmations through the system.

• Integration with Project Accounting – Link invoices with job costings and financials inside Cheops for full traceability.

• Document Archiving & Audit Trails – Store all sent and received eInvoices with audit-friendly records for compliance and VAT review.

Benefits

• Accelerate payments – Reach the right system and format first time, shortening payment cycles and improving cash flow.

• Reduce errors and reworking – Automate invoice creation and delivery, avoiding manual entry and mismatches.

• Ensure compliance with NZ regulations – Meet the NZ Government’s eInvoicing requirements and maintain audit-ready records.

• Strengthen project financial integration – Keep invoicing linked with project costings so you have a single source of truth.

• Save time and boost efficiency – Eliminate paper-based invoicing, rework and separate tools—everything flows through one platform.

Request a Demo today to see how Cheops NZ eInvoicing lets you transact smarter, stay compliant and connect seamlessly across suppliers and clients in New Zealand.

Trust Accounts

Payment Retentions

Automate retention payments. Ensure compliance. Protect project cashflows.

The Cheops Payment Retentions module lets you calculate, record and report retention amounts seamlessly—aligned with Construction Contracts (Retention Money) Amendment Act 2023 requirements—and keeps your project finances transparent and compliant.

Features

• Automatic Retention Calculation – Retentions are calculated and listed on the invoice as soon as payment is committed. CSSP Construction Management System+1

• Legislation-Ready Compliance Updates – Software is updated to reflect the latest NZ retention laws and trust-holding rules. CSSP Construction Management System+1

• Customisable Rules per Contract or Role – Tailor retention percentages, release timing and rules to match each contract or subcontractor. CSSP Construction Management System

• Streamlined Payment Flow to Suppliers – Integrates with your invoices and payment systems so retentions are tracked without extra effort. CSSP Construction Management System

Benefits

• Eliminate manual errors – Automated workflow means less risk of incorrect retention calculations or missed payments.

• Stay compliant with trust obligations – Avoid penalties under the Amendment Act (including fines up to NZ $200,000) by maintaining correct retention-trust handling and reporting. legalwiseseminars.co.nz+1

• Improve subcontractor relationships – Transparent retention tracking reassures your supply chain that funds are held correctly and released reliably.

• Save administrative time – No separate spreadsheets or external systems needed—retentions flow through one construction-focused solution.

• Gain clear project visibility – Monitor retention commitments across all contracts, so you ensure the right funds are reserved and released.

Request a Demo today to see how Cheops Payment Retentions (NZ) helps you manage retentions efficiently, stay compliant and maintain financial clarity across your construction projects.

Payroll Functions

With the Cheops NZ Payroll module, you handle payroll tailored to New Zealand’s construction sector: from job-costed labour and multi-company pays to IRD-ready reporting and seamless timesheet integration. 

Features

• Meet NZ payroll & IRD obligations with fully integrated construction-specific payroll. 

• Direct deposit to employees and secure emailed payslips. 

• Pre-record leave and allocate labour across cost-centres before flowing into Job Costing. 

• Multi-company payroll processing for construction groups and trusts. 

• Mobile timesheet capture and approval feeding directly into payroll. 

Benefits

• Slash admin time – Automate entries, deductions and integrations so your payroll is faster and cleaner.

• Stay fully compliant – Payroll processes built specifically for the construction industry and NZ legislation give you confidence.

• Increase cost-capture accuracy – Timesheets flow directly into job costing and financials, reducing error-prone manual steps.

• Support field to finance continuity – From site timesheet to pay run, everything stays in one system.

• Scale with your business – Whether you’re a single project or a multi-entity contractor, Cheops Payroll adapts to your structure.

Request a Demo today to discover how Cheops NZ Payroll helps you pay your people right, stay compliant and keep your construction projects on budget.

Paperless Invoices

Automate invoices and claims. Save time. Drive accuracy.

With the Paperless Invoice module in Cheops, you digitise and streamline your accounts payable process—capturing invoices and subcontractor claims via email, OCR, and delivery-docket matching to eliminate paperwork and manual processing.

Features

• Email-to-System Capture – Automatically log invoices and claims sent to a dedicated email address with no manual intervention. 

• OCR & Document Recognition – Extract key invoice data (supplier, cost code, amounts) swiftly and accurately. 

• Delivery Docket Matching – Match delivery dockets to purchase orders and record incurred costs ahead of invoice arrival. 

• Custom Approval Workflows – Route transactions through multi-level approvals with escalation rules, mobile sign-off and full audit trail. 

• Live AP Dashboard – See the status of invoices, approvals, claims and payments in real-time across your projects. 

Benefits

• Save time & reduce effort – Stop chasing paper, copying data or managing spreadsheets; automate the capture and workflow. 

• Improve accuracy – Avoid manual errors and mis-coding by linking claims and invoices directly to job cost and PO data.

• Gain cost visibility early – Capture committed costs ahead of invoice receipt and keep your job cost-budget aligned. 

• Strengthen audit readiness – Maintain clear trails of every invoice, claim, approval and cost allocation for financial control and compliance. 

• Streamline field-to-finance workflow – Subcontractor claims and site costs flow directly into your AP module, reducing duplication and delays.

Request a Demo today to see how Cheops Paperless Invoice can transform your invoice process, accelerate approvals and free your team to focus on delivering projects rather than managing paperwork.

NZ Resources

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.
• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.
• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.
• Role-Based Targeting – Notify specific users, teams, or roles based on the task.
• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.
• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.
• Support Proactive Management – Act before issues escalate—no more reacting too late.
• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.
• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.
• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

REQUEST A DEMO

Alerts  & Notifications

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.

• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.

• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.

• Role-Based Targeting – Notify specific users, teams, or roles based on the task.

• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.

• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.

• Support Proactive Management – Act before issues escalate—no more reacting too late.

• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.

• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.

• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

REQUEST A DEMO

Mobile Products

Stay ahead with automated notifications that keep your projects on track.

In a fast-moving construction environment, it’s easy for critical tasks and deadlines to slip through the cracks. Cheops Alerting helps your team stay proactive with real-time notifications triggered by key financial and project events—so nothing important gets missed.

Whether it’s overdue claims, expiring insurances, or unapproved variations, Alerting ensures the right people are notified at the right time—directly from within Cheops.

Features

• Custom Alerts & Notifications – Set alerts for key events like claim deadlines, expiring insurances, or approval hold-ups.
• Multi-Channel Delivery – Send alerts via email, SMS, or within the Cheops dashboard.
• Trigger-Based Logic – Alerts are automatically generated based on real-time system activity.
• Role-Based Targeting – Notify specific users, teams, or roles based on the task.
• Fully Integrated with Cheops – Works across financials, contracts, payroll, compliance, and more.
• Easy Configuration – Set up and adjust alerts without custom development.

Benefits

• Reduce Delays – Stay ahead of due dates, compliance issues, and financial risks.
• Support Proactive Management – Act before issues escalate—no more reacting too late.
• Keep Everyone Aligned – Ensure stakeholders are notified when action is needed.
• Improve Compliance – Never miss an insurance, safety, or documentation expiry again.
• Enhance Accountability – Clear notifications help assign responsibility and track follow-through.

Cheops Alerting helps your team act faster, stay compliant, and keep projects moving—without the manual follow-up.

REQUEST A DEMO